Haringey Council’s Record of Processing Activities describes how and why we use personal information. ☐ If we are a processor for the personal data we process, we document all the applicable information under Article 30(2) of the GDPR. on behalf of which you act and, where applicable, those of your, , the controller’s representative, and of the. Each controller or processor may therefore use any format, provided that the information referred to in article 30 of the GDPR is included. The possible fines can be up to 10 million euros or 2% of their annual turnover. , on the contrary, the choice to execute the record in one way or another belongs to you as a controller or processor. Therefore, it is highly advisable that you always record new processing activities before releasing them to production and you keep the records up to date (recital 82 and article 30 RGPD). 30 GDPR: Records of Processing Activities Art. Here are examples of the most common challenges our customer were facing before joining with GDPR Register: In contrast to a GDPR Register’s approach is basing on templates, which provide a good starting point if you do it from scratch and extensive tool for standardisation of your corporate compliance documentation. In the records of processing activities you should list the processing activities that you carry out within your company and provide, at least, the information set out by the GDPR. Subjects required to maintain a record of their processing activities are controllers, processors and, where applicable, their representatives, whenever their processing activities fall under the scope of application of the GDPR. There would be no way to hold anyone responsible for anything. Organisations can draw up the record in the manner they deem appropriate, as long as the required information is indicated clearly. From 25 May 2018 onwards, the General Data Protection Regulation (“GDPR”) will require each data controller and data processor to keep a record of all processing activities under their responsibility. If a company does not maintain records of processing activities and/or does not provide a complete index to authorities, they are subject to fines according to Art. A more easy way is to use easyGDPR. Scope of the CNIL template of records of processing activities. CNIL records of processing activities 2. This is a simple GDPR compliance checklist for controllers that you can use to ensure you have considered most important... What are ‘controllers’ and ‘processors’? If you are the controller, you should include all the information set forth in article 30.1 and 32.1 of the GDPR, namely: Furthermore, where possible, you should record: If you are a processor, you should include the following information: Same as for controllers, where possible you should also add a general description of the security measures. Record of Processing Activities Template The template is not an official document. Regarding how much information it should cover, minimum and concise information should be sufficient, resting in your capacity the decision of going more or less into detail. Use this tool to formally document your processing activities. Events, games, contests and campaigns; Social Media; Surveys; Mobile app administration; Facebook “Like” button on the website; Chatbot – unauthenticated visitors; Chatbot – authenticated visitors But activities... What is Data Breach? In order to demonstrate accountability, Article 30 GDPR sets out specific requirements for internal records of processing activities. Make use of existing documentary material , records, interviews, case studies, field-diaries of project staff and the knowledge of employees to gather information for process … Agreeing to this requirement is implicit in some of the clauses we've looked at above. 30 is prescribing the content of the Record(s) Non compliance with Art. The ICO explains on its website the obligations of documentation that both controllers and processors have, offering also some excel templates that are available for download. In practice, a record note must be established for each type of activity (data hosting, IT maintenance, market research sending service, etc. The proposal of the CNIL is especially addressed to help small organizations that act as data controllers and consists of a basic template to meet the most common needs that a processing of personal data may present. Template of records of processing activities for controllers of the CNIL On 25 July 2019 the French data protection authority published a new template of records of processing activities. The register shall contain at least the following information (Article 31(1) of the Regulation): The first template is the records of processing activities of the Spanish data protection authority, which was made publicly available on their transparency portal in 2018. 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